Other Opportunities: Administrative Assistant (Temporary, Full-Time)

VALUES AND COMMITMENT

At Northumberland Hills Hospital (NHH), our shared purpose is People First, and our core values of Integrity, Quality, Respect, Compassion and Teamwork are at the centre of who we are and what we do. We remain committed to sustaining an experienced workforce that reflects Northumberland Hills Hospital’s dedication to recognising everyone’s contributions and respecting everyone’s dignity, unique experience, and potential.

EQUITY AND ACCESSIBILITY STATEMENT

Northumberland Hills Hospital remains respectful of all protected rights, in line with the grounds laid out by the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA). As such, we welcome applications from all qualified applicants and interests from racialized persons/persons of colour, Indigenous People of North America, women, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

We strive to make our entire hiring process as accessible as possible and provide accommodations as required for applicants if needed. For any hiring related accommodation needs and/or requests please email us via careers@nhh.ca. We do not use artificial intelligence in our hiring process.

LOCATION AND ABOUT NHH

Located approximately 100 kilometres east of Toronto, NHH delivers a broad range of acute, post-acute, outpatient and diagnostic services. Acute services include emergency and intensive care, medical/surgical care, obstetrical care and palliative care. Post-acute specialty services (PASS) include restorative care and rehabilitation. Mental health care, cancer and supportive care, dialysis and other ambulatory care clinics are offered on an outpatient basis through partnerships with regional centres and nearby specialists. NHH offers a full range of diagnostic services, including magnetic resonance imaging (MRI), computed tomography (CT) and mammography. The hospital serves the catchment area of west Northumberland County. A mixed urban and rural population of approximately 67,000 residents, west Northumberland comprises the Town of Cobourg, the Municipality of Port Hope, Alderville First Nation and the townships of Hamilton, Cramahe and Alnwick/Haldimand. NHH employs more than 850 people and relies on the additional support provided by physicians, midwives and volunteers. NHH is an active member of Ontario Health (East)—formerly the Central East Local Health Integration Network—and the Ontario Health Team of Northumberland. For more information, please visit nhh.ca or follow us on Facebook @northumberlandhillshosp, and LinkedIn Northumberland Hills Hospital.

ROLE OVERVIEW

Reporting to the Executive Assistant to President and CEO and Board of Directors, the Administrative Assistant is a member of a multidisciplinary team that is responsible for providing timely and accurate executive level administrative support across various committees and projects aligned to supporting organizational priorities and goals. These services are performed in accordance with the strategic plan, philosophy, and values of NHH.

QUALIFICATIONS/REQUIREMENTS

• Completion of a relevant post-secondary program in Medical Office Administration and/or equivalent.
• A minimum of three (3) years recent working experience in a similar environment, providing administrative support at a senior or executive level.
• Current knowledge of and advanced experience in Microsoft 365 including Word, Excel, PowerPoint, MS teams and SharePoint, Microsoft Exchange, Visio, and document management systems is required
• Evidence of effective communication, and conflict resolution skills with the ability to develop positive working relationships with all stakeholders promoting collective problem-solving approaches.
• Demonstrated commitment to leading edge interprofessional practice standards with knowledge and commitment to a shared governance philosophy and practice.
• Excellent interpersonal skills with a strong orientation to team development, mentorship, and staff empowerment.
• Demonstrated ability to work independently and be self-directed.
• Demonstrates a professional and respectful attitude to patients, public, volunteers and colleagues and fosters good public relations and effective working relationships.
• Ability to respond to many simultaneous/competing demands from patients, families, staff, physicians, and other programs and departments.
• Demonstrated compliance with all Occupational Health and Safety Legislation and Infection Prevention and Control practices.
• Demonstrated commitment to our core values of Quality, Respect, Integrity, Teamwork and Compassion.
• Flexible approach to work, resilience, and ability to exemplify the values of NHH.

PHYSICAL EFFORT AND WORKING CONDITIONS

• Prolonged work in a busy environment.
• Intense visual and mental concentration.
• Maintaining work accuracy despite constant interruptions and conflicting demands.
• Responding quickly and appropriately to staffing issues and technical emergencies.

EMPLOYMENT REQUIREMENTS

Successful applicants are required provide a satisfactory vulnerable sector criminal reference check, that was complete less than one year from the date of hire. This requirement must be met within the first sixty (60) days of employment.

Additionally, to the above, successful applicants are also required to complete the Health Care Worker Health review process which includes providing an up-to-date immunization record to ensure compliance with the Ontario Hospital Association Communicable Diseases Surveillance Protocols within the first thirty (30) days of employment. Northumberland Hills Hospital operates a mandatory COVID-19 vaccination policy for all staff.

Northumberland Hills Hospital may choose to conduct parts/all the hiring process virtually. Furthermore, we are a scent-free environment.  When attending the hospital kindly refrain from wearing strongly scented fragrances.

We thank all those that express interest in this exciting position; kindly note that due to high volumes of interests, only those selected for an interview will be contacted.