Other Opportunities: Executive Assistant - Patient Services

Reference #	00428
Posted	Wednesday, April 6th, 2022 at 12:00am
Scope	Public Applications Accepted
Position	Executive Assistant
Department	Patient and Medical Services
Term	Full-Time
Application Deadline	Tuesday, April 19th, 2022 at 12:00am

Position	Executive Assistant
Department	Patient and Medical Services
Status	Full-Time
Reports to	V.P Integrated Care
Direct reports	N/A
Work Pattern	Mon - Fri
Posted Date	April 5 2022
Closing Date	April 19 2022

VALUES AND COMMITMENT

At Northumberland Hills Hospital (NHH), our core values of Integrity, Quality, Respect, Compassion and Teamwork are at the centre of who we are and what we do. We remain committed to sustaining an experienced workforce that reflects Northumberland Hills Hospital’s dedication to recognising everyone’s contributions and respecting everyone’s dignity, unique experience, and potential.

EQUALITY AND ACCESSIBILITY STATEMENT

Northumberland Hills Hospital remains respectful of all protected rights, in line with the grounds laid out by the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA). As such, we welcome applications from all qualified applicants and interests from racialized persons/persons of colour, Indigenous People of North America, women, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

We strive to make our entire hiring process as accessible as possible and provide accommodations as required for applicants if needed. For any hiring related accommodation needs and/or requests please email us via careers@nhh.ca

LOCATION

Located approximately 100 kilometres east of Toronto, NHH is a vibrant community hospital delivering a broad range of acute, post-acute, outpatient and diagnostic services. Directly serving a growing population of more than 60,000 residents spread across a mix of urban and rural settings, NHH directly employs approximately 750 people and relies on the additional support provided by a highly engaged and supportive network of physicians, midwives and volunteers.

ROLE OVERVIEW

The Executive Assistant, Patient and Medical Services (EA) is responsible for supporting administrative functions for the above noted senior executive. This position supports the Vice President, Integrated Care, the Chief Nursing Executive (and other team members as requested) in various capacities, including but not limited to the following: prepares and coordinates correspondence; manages executive schedules; monitors and responds to information requests; prepares agenda, minutes, and packaged correspondence, maintaining accurate and updated records. Cooperates and coordinates with various associated committees and other departments a required, and ensures timeliness and efficiency of such correspondence.

This position also supports the office of the Chief of Staff for all matters relating to medical / professional staff affairs, managing the day-to-day operations of the Medical Staff Office. This role supports the administrative needs of the Chief of Staff and members of the Medical Advisory Committee, including the President and CEO, GMSA Executive, Department Chiefs, and Service Leads.

QUALIFICATIONS/REQUIREMENTS

Post secondary education in Business Administration or related field
5 years of progressively complex senior administrative roles including specialized knowledge of Board of Governance procedures.
Strong multi-tasking and communication skills; solves problems before they arise and is able to meet deadlines with frequent interruptions.
Demonstrated sound judgment and discretion in dealing with highly confidential and sensitive information.
Proactive in setting priorities, identifying issues and determining action required.
Strong communication and negotiation skills with an ability to work in a collaborative environment with internal and external stakeholders to meet strategic corporate objectives.
Self-directed, continual learner able to work with minimal supervision to plan, prioritize and proactively manage schedules, tasks, and changing needs.
Excellent ability to see the big picture, anticipate problems, organize and coordinate appropriate responses.
Superior interpersonal, written, and oral communication skills.
Demonstrated organization, planning, time-management, and problem-solving skills.
Ability to use a variety of software programs including advanced skills with Microsoft office suite
Highly proficient with inter/intranets and virtual meeting platforms.
Knowledge of, or experience in, non-profit organizations, Board support and meeting minutes.
Knowledge of relevant healthcare legislative structures and practices in Ontario

ASSETS

Certification as a Professional Secretary preferred

EMPLOYMENT REQUIREMENTS

Successful applicants are required to provide a satisfactory vulnerable sector criminal reference check, that was complete less than one year from the date of hire. This requirement must be met within the first sixty (60) days of employment.

Additionally to the above, successful applicants are also required to complete the Health Care Worker Health review process which includes providing an up-to-date immunization record to ensure compliance with the Ontario Hospital Association Communicable Diseases Surveillance Protocols within the first thirty (30) days of employment. Northumberland Hills Hospital operates a mandatory COVID-19 vaccination policy for all staff.

Due to the ongoing pandemic, Northumberland Hills Hospital may choose to conduct parts/all the hiring process virtually. The successful incumbent should expect the role to be in person however a hybrid working arrangement may also be considered subject to operational needs. When attending the hospital kindly refrain from wearing strongly scented fragrances as we are a scent free environment. While we thank all those that express interest in this exciting position; kindly note that due to high volumes of interests, only those selected for an interview will be contacted.

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